Bid

Invitation for Online Sealed Quotations for Supply of Pen Drives
Last Date for Bid Submission (Online): 26th June 2024 (5 PM)

br>Or 15th July 2024 or before at Hyderabad Branch of SIRC of The Institute of Chartered Accountants of India, Address: 11-5-398/C, near Niloufer Hospital, Red Hills, Lakdikapul, Hyderabad, Telangana 500004 (ICAI will confirm the Delivery Location and Quantity).
1 Project Invitation for Online Sealed Quotations for Supply of Pen Drives (8 GB/16GB/32GB/64 GB)
2 Event Name, Date & Location AI Innovation Summit – AIS 2024 (16th & 17th July,2024) Transforming Accounting, Audit, Tax and Governance Shilpakala Vedika, Hyderabad, Telangana
3 Eligibility Manufacturer/Distributer/Supplier of Pen Drives
4 Quantity Quotations are invited for a quantity of 2000 pen drives, with a permissible variation of ±10%.
5 Brand Pen drives should be supplied exclusively from authorized distributor or suppliers of the following companies/brands: SanDisk/ Kingston/ Samsung/ Transcend/ PNY/ Corsair/ Patriot/ Lexar/ HP/ Sony/ Toshiba/ Verbatim/ ADATA/ Silicon Power
6 Last Date for Bid Submission 26th June 2024 (5 PM)
7 Mode of Financial Bid Submission Bidders are required to submit their Financial Bids using the online form available at this link https://ai.icai.org/aiday/bid.php The bids must be attached as a password-encrypted PDF file.
Please ensure that your submission is completed no later than 5 PM on 26th June 2024. During the online bid opening, bidders will be asked to provide the password for their PDF files to enable access to their bids.
8 Delivery Timelines Address 16th July 2024 (8 AM) or before, at Shilpakala Vedika, Shilparamam, Hitech, Hitech City Rd, Jubilee Enclave, HITEC City, Hyderabad, Telangana 500081


Scope of Work

Specifications of Pen Drive

  • Storage Size: 8 GB/16 GB/32 GB/64 GB.
  • Company/Brand of Pen Drive: SanDisk/ Kingston/ Samsung/ Transcend/ PNY/ Corsair/ Patriot/ Lexar/ HP/ Sony/ Toshiba/ Verbatim/ ADATA/ Silicon Power
  • Warranty of 1 year

Financial Proposal (Form-A)

S. No. Particulars Per Unit Price
(excluding GST)
1 Per Unit price for pen drives of 8 GB
2 Per Unit price for pen drives of 16 GB
3 Per Unit price for pen drives of 32 GB
4 Per Unit price for pen drives of 64 GB


Note: Order Quantity will tentatively be 2000 units of 8 GB/ 16 GB/ 32 GB/ 64 GB with a permissible variation of ±10%.

Terms & Conditions:

  • ICAI reserves the right to adjust the unit requirements by up to 10% based on our needs, while maintaining the same price as specified in the quotations.
  • Bidder is required to submit a password-protected PDF at - https://ai.icai.org/aiday/bid.php.
  • Bidders shall be responsible for the delivery of the item and replacing the faulty item.
  • ICAI may take delivery of some Pen Drives in Hyderabad, Telangana, and some in Noida, UP.
  • Delivery shall be made mandatorily as per the timelines specified.
  • The invoice shall be raised after the final delivery to ICAI Hyderabad Branch GST Number 36AAAAT7798M1ZK.
  • The bidder should have a valid GST registration number and meet all legal requirements.
  • ICAI reserves all the right to call for any other details or information from any of the bidders and reserves all rights to reject any bid at any time, at any stage, fully or partly.
  • ICAI will not pay any other costs except the quotes above.
  • ICAI may negotiate with the L1 bidder and may engage multiple bidders/brands to ensure timely delivery, as the rate contract is finalized with the L1 bidder.