. Objective and Purpose

In the contemporary professional environment, Chartered Accountant (CA) firms handle a wide spectrum of statutory and routine compliance services for numerous clients. To ensure seamless monitoring, timely execution, and complete confidentiality, I have designed and developed an AI-assisted Excel-VBA based software tool. The primary purpose of this tool is to digitally manage, track, and report all routine compliances within a CA office in a secure, customizable, and efficient manner, without any dependence on external servers or third-party data storage.

2. Key Functional Features

The tool captures and processes comprehensive client-wise and service-wise details and provides a complete compliance management ecosystem. The principal features are:

1. Client Master Data Management

o Records Name, Mobile number, and Trade Name of every client.

o Stores services agreed to be provided (such as ITR filing, Tax Audit, Company Audit, GSTR-3B filing, etc.).

o Captures frequency of each service, professional fees to be charged, the manager responsible for execution, and the firm name for billing.

2. Compliance Tracking & Status Updates

o Enables entry of real-time status updates, such as reasons for delay, remarks on pending tasks, or current progress.

o Supports marking each compliance as Completed, Pending, Pending for challan/payment, etc.

3. Manager-wise MIS Dashboard

o Generates Management Information System (MIS) summaries of all compliances.

o Displays completed, pending, and delayed tasks manager-wise, along with reasons for pendency, aiding quick review and corrective action.

4. Monthly Planning Calendar

o Creates a monthly compliance calendar for each manager at the start of every month.

o Helps in workload planning and resource allocation well in advance.

5. Document Inward/Outward Register

o Maintainss a timestamped record of documents received and dispatched, providing a secure audit trail and ensuring no document is misplaced.

6. Billing Support and Revenue Protection

o At the time of invoicing, provides a ready list of all services rendered to each client.

o Eliminates risk of unbilled services and consequent revenue loss.

7. AI-Driven Customisation of VBA Code

o The entire tool is built on Microsoft Excel with VBA.

o All code has been generated with AI assistance, allowing future customisation with minimal effort.

o Users can simply paste the existing code into an AI platform, request changes, and insert the modified code back into the workbook.

8. Data Privacy and Security

o The tool is self-contained within Microsoft Excel and does not share any client data with third parties.

o This design ensures 100% confidentiality, meeting the highest standards expected of a CA office.

3. Technological Edge

· Built entirely on Microsoft Excel and VBA, requiring no additional software or cloud subscription.

· Uses artificial intelligence for code generation and iterative enhancement, enabling continuous upgrades with minimal technical skill requirement.

· Operates offline, ensuring uninterrupted functioning and data security.

4. Professional Relevance

This tool is designed by a practicing Chartered Accountant for fellow professionals. It provides an integrated, AI-assisted solution for routine statutory compliances including Income-Tax Return filings, GST returns, audits, company law filings, and other client-specific services. The system’s modularity and full customisation make it adaptable to firms of different sizes and service profiles.

5. Conclusion

This AI-enabled VBA-based Excel tool represents a practical application of Artificial Intelligence in professional practice, tailored to the real-world needs of CA firms. By combining data privacy, automation, and customisability, it helps Chartered Accountants improve efficiency, ensure timely compliance, prevent revenue leakage, and maintain robust internal controls.

I humbly submit this note to the Committee of Artificial Intelligence in ICAI, for their kind consideration and evaluation of this innovation in professional practice management