Problem Statement

In case of every Chartered Accountant (CA) practice, preparing monthly MIS for multiple clients is a recurring, time-consuming task. Each month, staff must extract data from Tally, clean and restructure information, prepare analysis, build MIS reports, and then individually share them with clients.

This manual approach results in:

1. Significant time spent in repetitive report creation
2. Delays in providing MIS insights to clients
3. Increased cost of service delivery, making MIS unaffordable for many SMEs
4. Inconsistency in report format and quality

Since MIS drives major business decisions for clients, timely and accurate MIS is essential. However, the manual process restricts a CA’s ability to offer this service at scale. If MIS creation time can be reduced to suppose 5-10 minutes, every client can receive timely insights at an affordable cost.

Technology Used

This system has been developed using a combination of MS Excel (Power Query + VBA), Tally ODBC/XML Integration, Microsoft Power BI, and Google Sites.

Excel serves as the processing engine, Power Query handles transformation and standardisation, while Power BI provides analytical dashboards and cloud-based reporting.

Google sites have been used to embed and share reports with clients in secured way. Using this method, any of the client does not require and Power BI licence.

AI assistance through ChatGPT has been used to optimise automation logic, streamline coding, and design workflow models, enabling a robust and scalable solution for CA practices.

This makes the tool cost-effective, easy to implement, and replicable for multiple clients without any additional software investment. CA as a service provider needs only One single Power BI licence for all the clients.

Solution / Key Features

This solution acts as a complete MIS Automation Engine for CA firms, delivering client-ready dashboards in just a few clicks:

Automated Data Extraction

1. Pulls financial data from Tally into Excel
2. Cleans and structures data required for MIS

Power Query Transformation

1. Standardises ledger groups, financial statements
2. Ensures consistent MIS output across all clients
3. Removes dependency on staff for manual formatting

Power BI Data Model Creation

1. Automatically generates the data file required for Power BI
2. Refreshes the MIS model with the client’s latest data
3. Ensures complete accuracy and uniform structure

Interactive Reports & Dashboards

1. Pre-designed Power BI dashboards with:
2. P&L analysis
3. Balance Sheet analysis
4. Monthly Financials
5. Tree Map to drill down data
6. Business KPIs Dashboard
7. Dashboards published to Power BI Service for online access

Secure Client Sharing

1. Dashboards embedded in Google Sites using “Publish to Web”
2. Only authorised email IDs can access the MIS

Scalable & Repeatable

1. Once setup, MIS for each client can be generated in under 5-10 minutes
2. Easily replicable for multiple clients with minimal effort

Future Enhancements

The model is designed to evolve with several advanced capabilities:

Full Automation End-to-End

Automatic selection of Tally company, macro execution, Power BI refresh, and publishing without user intervention.

WhatsApp Integration

Share MIS reports or dashboard highlights through WhatsApp notifications.

AI-Based Insights

Automated commentary explaining financial performance and variances.

Conclusion

As business decisions increasingly depend on timely financial insights, CAs must adopt efficient, automated MIS solutions. This tool eliminates manual effort, reduces turnaround time to a few minutes, and provides clients with professional, real-time dashboards.

Built using familiar platforms like Excel and Power BI, and enhanced through AI support, the tool is affordable, scalable, and ready for practical deployment across CA practices.

It improves service delivery, enhances client experience, ensures accuracy, and enables CAs to offer high-value MIS services at competitive pricing.