Introduction

On 6th June 2025, CA Kethaan Parakh, representing Tranze.io, presented a compelling use case at the ICAI AI Hackathon. Building on Tranze’s mission to automate and simplify financial workflows, this presentation focused on how Tranze enables seamless vendor management and ensures vendor authenticity through deep API integrations, automation, and user-friendly workflows.

Problem Statement

Enterprises and finance teams face significant challenges in vendor management, including:

1. Vendor onboarding taking weeks or even months due to manual verification.
2. Risk of fraudulent vendors with fake PAN, GSTIN, or bank details.
3. Inconsistent and delayed vendor documentation for payments.
4. Difficulty in TDS/GST compliance, especially with thousands of vendors.
5. Inefficient communication and document exchange with vendors.
6. Lack of real-time verification leading to incorrect ITC claims.

Solution Overview

Tranze.io offers a comprehensive, API-integrated platform to manage vendors with speed, accuracy, and transparency:

1. Invite vendors via email with a secure document upload link.
2. Automated extraction and real-time verification of vendor data from government portals (PAN, GSTIN, bank).
3. Integration with Tally for seamless vendor creation.
4. Real-time KYC and GST return filing checks.
5. A no-code vendor portal embedded on the company's website.
6. Automation of invoice entry, status checks, and payment advices.

Implementation Workflow

1. Vendor Invitation
2. Company invites vendor by email.
3. Vendor uploads PAN and bank documents.
4. Document & Data Verification
5. System reads document contents.
6. Fetches and cross-verifies data with PAN, GST, and bank APIs.
7. Vendor Onboarding
8. Admin sees verified info and documents.
9. With one click, the vendor is created in Tally.
10. Vendor KYC for Existing Vendors
11. Tally vendor list is synced.
12. Each vendor's GSTIN status, PAN, and bank details are verified in batch mode.
13. Vendor Portal Access
14. Vendors can upload invoices, view purchase orders, and track payment status.
15. Data entry becomes zero via QR reading and auto-fill.
16. Real-time GST Status Checks
17. System alerts if vendor GST is inactive or cancelled.
18. Ensures no ITC loss due to non-compliant vendors.
19. Payment Advice & Reconciliation
20. Auto-generation of payment vouchers and advice.
21. Supports partial payment holds for GST until reflected in GSTR-2B.

Key Features

1. API-based PAN, GST, and Bank verification.
2. Seamless Tally integration.
3. Free, embedded vendor portal.
4. QR-based invoice data extraction.
5. GST 2A/2B reconciliation.
6. Automated payment advice with proper narration.

Benefits

1. Time Efficiency: Vendor onboarding reduced from 2 months to minutes.
2. Cost Reduction: Eliminates the need for 6-member teams working for months on vendor TDS checks.
3. Accuracy: Verified data direct from source eliminates errors.
4. Compliance Confidence: Real-time checks prevent ITC losses and ensure audit readiness.
5. Scalability: Ready-to-use portal enables scaling across geographies without additional setup.

Impact

1. Zero manual data entry by vendors.
2. Reduced back-and-forth with vendors and fewer follow-ups.
3. Year-end reconciliation simplified due to systemized vendor payments.
4. Greater confidence for management in vendor-related compliance.

ConclusionTranze.io redefines vendor management by addressing deep-rooted inefficiencies with automation, real-time verification, and seamless integrations. With features tailored to the Indian regulatory ecosystem and grounded in actual user pain points, Tranze delivers a highly scalable, trustworthy, and modern finance infrastructure for growing enterprises.